Web Builder Help
Many organisations have sensitive information they want to store on their website but only make available to authorised people (members). With the web builder you can easily add members and specify exactly which pages they can access. If you are dealing with large numbers of people you may wish to split them into groups, see here for more info.
There are two steps to creating a members area:
- Create members
- Configure password settings for relevant page(s)
A member is someone you setup with a username and password. These can then be used to access any pages you specify. Follow these steps to create a member:
- Go to the Your Details -> Site Members tab
- Click on Add Member
- Type a Username, e.g. JoeBloggs (or the name of a group e.g. Staff)
- Provide their valid email address (in the case of groups consider putting your own address)
- Create a password. Make sure you know what it is so you can tell the relevant people. If a password is ever forgotten you can simply delete that user and recreate them with a new password.
- Click Add Member
You'll notice they get added to the list of Site Members. Repeat the above to create more users. Tell each member their Username and Password.
Password Protect Pages
A password protected page is a page that cannot be accessed without an appropriate username and password. Although they are protected we highly recommend you use common sense and DO NOT put any really confidential information anywhere on any website. Follow these steps to protect a page:
NOTE THE YELLOW PADLOCK HAS BEEN REPLACED WITH A BLUE KEY.
- Go to the list of pages on Edit Site -> Edit Pages
- To the right of the page name (in the list) there is a blue key symbol (this is instead of the yellow padlock shown below). If the key is greyed out this means the page is not currently protected. If the key is properly blue this means it has some level of locking on it. Click the key symbol to modify the protection status
If you are dealing with large groups of people you can make things easier by creating membership groups. E.g. if you have 70 people in your organisation you could create a login for each individual but it may be quicker to make groups with names such as Standard (this could provide access to all the basic protected information such as rotas and address books), Admin (for more trusted employees) and Leaders/Management (for the most sensitive information). This way you get one password for the group and just tell the relevant people. It saves you having to manage loads of individual logins. In the example of members you may need to change the password once a year (or as needed) to prevent old members from accessing the area.
Note if you want church management features including online address book, rotas etc please see www.churchbox.co.uk